Employee Onboarding System from Epic Sale
Effective onboarding of new employees is critical to building a profitable business. At Epic Sale, we’ve developed a comprehensive onboarding system that helps new hires become productive faster, reduces stress on the team, and minimises losses from costly “mis-hires.” Our solutions are based on the typical challenges of small and medium-sized businesses, backed by experience from more than 70 client cases.
When You Need This Service
New employees leave within the first 3 months
When newcomers feel lost — unsure of whom to turn to, what to do, or why their work matters — they quickly become disengaged and leave for competitors.
Managers spend 60% of their time repeating the same instructions
Leaders get bogged down answering the same questions over and over: “Where can I find…?”, “How do I…?”, “Who handles…?”. Instead of focusing on strategy, they’re stuck in constant firefighting.
Recruitment costs are eating into profits
Studies show replacing a single employee costs 50%–200% of their annual salary. These aren’t just numbers — they represent real, ongoing losses for the business.
Team productivity drops due to high turnover
When experienced staff are forced to repeatedly train newcomers instead of focusing on results, overall efficiency drops by 25–30%.
What Is an Employee Onboarding System?
An employee onboarding system is a structured set of activities and tools that supports a new hire from day one through full integration into their role. We design solutions suitable for companies of any size, tailored to industry-specific needs.
Document packages and templates
Job descriptions, checklists, and training materials are standardised so new hires have everything they need without disrupting managers and colleagues.
Training and mentoring
A training calendar is developed, and mentors are assigned to guide new hires through processes and skills.
Feedback and evaluation system
Regular progress checks (surveys, review meetings, knowledge tests) ensure timely adjustments and quick resolution of issues.
Reporting and quality control
Tools are introduced to monitor progress and evaluate task performance, giving managers clear visibility and control.
Why Businesses Need This Service
Free managers from repetitive tasks
Leaders reclaim valuable time for strategy instead of acting as a helpdesk for new hires. Management efficiency improves by 40–50%.
Cut recruitment costs three to four times
Even the strongest candidate may quit if onboarding is poor. With structured adaptation, your investment pays off—you keep great employees instead of repeatedly wasting money and time on replacements.
Faster path to productivity
Structured adaptation reduces the time it takes for a new employee to get up to speed. For example, a new sales manager catches up with a veteran in 3-6 months.
And if you have developed a high-quality recruitment/onboarding/adaptation process, new hires can outperform your current employees in just 2-3 months. This means a faster return on investment in human capital.
Build a strong employer brand
Quality onboarding leaves a lasting impression. Employees share positive experiences, becoming ambassadors for your company and attracting top talent—without additional recruitment costs.
What Will Be Done
Stages of Developing the Onboarding System
Stage 1: Analyse the current state
Conduct in-depth audits of existing onboarding practices
- Interview HR, managers, and executives
- Review turnover data by department and timeframe
- Identify pain points and bottlenecks
Stage 2: Develop adaptation tools
- Create job description templates, training plans, feedback forms, and checklists
- Build a Welcome Pack with department info, key contacts, corporate materials, video greetings, and FAQs
- Develop training modules
- Design a structured feedback and evaluation system
Stage 3: Implement the system
Evaluation of the effectiveness of the implemented system and its improvement
- Train HR and line managers on new practices
- Pilot test with initial hires
- Refine processes based on feedback
- Automate elements of the programme with expert support
Stage 4: Analyse results and optimise
Evaluation of the effectiveness of the implemented system and its improvement
- Measure success with key metrics (time-to-productivity, satisfaction, retention)
- Provide recommendations for further improvements
- Establish ongoing monitoring and continuous improvement
What Results to Expect
1
More time for managers
With a ready-to-use onboarding programme, managers stop acting as a “support desk” and can focus on growth and strategy.
2
A complete toolkit
From checklists to evaluation systems, you’ll have everything needed to run onboarding smoothly—without additional development.
3
Higher employee productivity
Systematic support reduces stress, builds confidence, and helps new hires hit goals faster.
4
Lower turnover
Structured onboarding increases retention. New hires feel supported and understand their role from day one. Those who aren’t a good fit are identified early—saving time and money.
Real Results of our Clients
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3D printing studio
Profit increased by 250%
Sales department expanded from 1 to 3 managers
Conversion rate increased by 27%
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Online store of wireless Internet
Revenue increased by 24%
Conversion rate increased by 46%
The average bill increased by 11%
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Online clothing store
Sales increased by +34% (for 3 months of cooperation). And +84% for the year.
The average bill increased by 92%.
Sales department expanded from 1 to 3 managers
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Providing educational services in business
Sales department expanded from 1 to 3 managers
Conversion rate increased by 46%
The average bill increased by 15%.
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How to Get Started with Onboarding
Don’t waste time on trial-and-error attempts to “fix the process” yourself—bring in Epic Sale’s professionals. We’ve already built onboarding systems for dozens of sales teams, helping them move from stagnation to structured, predictable performance.
During your free consultation, we’ll quickly assess your HR processes and highlight opportunities for growth. You’ll receive practical recommendations—even if you don’t move forward with a full project.
HR handles daily tasks; we design systems that make them exponentially more effective. It’s like the difference between a driver and a car designer.
Yes. Smaller businesses have fewer resources and less room for mistakes. Every hiring error costs more, making a reliable onboarding system even more critical.
We’ve worked across industries from IT to manufacturing. Your unique requirements will shape the project, and every step is approved with you.
Absolutely. The goal is independence. We transfer all tools and knowledge and provide support if needed.
Our consultants are ready to identify where your team is struggling, why new hires leave early, and where money is being lost. Click the button on the screen, enter your number, and we’ll call you back. Sign up for a free consultation and discover:
– Why employees leave before finishing probation
– What onboarding mistakes drain motivation—even for strong managers
– Which improvements can be made right now at no additional cost