Recruitment System
A professional solution for effective hiring for your company.
Get a comprehensive system that attracts the best candidates without draining your internal resources.
When You Need This Service
Your company is growing rapidly
Expanding operations, entering new markets, or launching new products requires a structured recruitment approach. Without it, hiring becomes chaotic and expensive.
Existing HR processes are inefficient
Long time-to-hire, high recruitment costs, and poor-quality candidates are clear signs your hiring system needs optimization.
Replacing or upgrading HR staff
When you need to replace employees with more qualified specialists — or quickly fill vacant roles — an absence of a system results in disorganized, costly recruitment.
High recruitment costs
Without structure, HR staff waste valuable time processing irrelevant applications, while companies overspend on ineffective ads and channels.
What This Service Is
Building a recruitment system means creating structured and automated processes for sourcing, evaluating, and hiring the best candidates—so your team is consistently staffed with top professionals.
Optimization of the recruitment process
We begin with a thorough audit of your current practices. We analyse business objectives, company structure, and staffing needs to establish a systematic approach to recruitment.
Creating standardised procedures
We develop clear, step-by-step processes for every stage—from identifying the need to onboarding the new hire. This ensures objective candidate evaluation, faster decision-making, easier delegation, and scalable growth.
Analytics and tools
We select and tailor recruitment tools, automating repetitive tasks and setting up analytics to measure the effectiveness of each channel and stage.
The result: a full recruitment system that works autonomously, delivering the right people at the right time—using minimal resources.
Why Businesses Need This Service
Save management time
Owners and senior managers can focus on strategic growth instead of spending energy on hiring and HR oversight.
Reduce recruitment costs
A well-built system lowers the need for external recruiters and advertising spend, cutting cost-per-hire by 40–60%.
Improve hiring quality
Standardised processes and objective criteria mean better matches, reduced turnover, and higher productivity.
Scale the business with ease
A ready-to-use recruitment system allows you to expand quickly without sacrificing hiring quality.
What Will Be Done
Stage 1: Define who you’re looking for
We create a clear candidate profile — skills, experience, and behaviours required. Without this, it’s impossible to craft relevant job descriptions or make sound hiring decisions.
- Define the role’s goals and objectives
- Set clear requirements (experience, knowledge, values)
- Identify red flags to avoid bad hires
- Create an “avatar” profile for the role
Stage 2: Create a job posting
A job posting is your first filter. It should attract strong candidates while screening out the wrong ones.
- Choose publication channels (job boards, social networks, groups, chats)
- Structure the posting: title, conditions, requirements, responsibilities, CTAs
- Present the company and product in terms of benefits for the candidate
- Write responsibilities in plain language
- Specify expectations clearly, avoiding vague phrases
- Outline tangible benefits: career growth, bonuses, working conditions
- Add “cut-off” points to filter out unqualified applicants
Stage 3: Screen by CV
The CV is the first filter, but we go deeper — assessing not just experience, but motivation and logic.
- Check goals and motivation
- Evaluate career history for stability and relevance
- Pay attention to communication style and presentation
- Focus on achievements, not just responsibilities
- Review social media for additional context
- Send short questionnaires if needed before calls
Stage 4: Interviews and testing
Here we confirm not just what’s written, but how candidates perform in practice.
- Develop structured interview standards
- Phone interview: test motivation and basic fit
- In-person interview: assess communication, logic, experience, and team chemistry
- Test tasks: practical checks of professional skills
- Ensure transparency by explaining objectives, deadlines, and next steps
- Analyse results against clear criteria
Epic Sale sets up the recruitment system, while recruiting itself (searching and shortlisting candidates) can be handled by your team or trusted partners. We provide the framework, tools, and standards that let you hire top talent consistently.
What Results to Expect
1
Faster hiring
Close vacancies 50–70% quicker thanks to streamlined processes and automation.
2
Lower costs
Save up to 60% on recruiting by reducing reliance on external services and improving internal efficiency.
3
Higher candidate quality
Structured interviews and criteria-based evaluations ensure new hires are a strong match—reducing turnover and building a motivated, high-performing team.
4
Transparency and control
You’ll see every step of the hiring process. All participants work in one system with reports on candidate sources and progress. Track results in real time and base decisions on data, not guesswork.
Real Results of our Clients
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3D printing studio
Profit increased by 250%
Sales department expanded from 1 to 3 managers
Conversion rate increased by 27%
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Online store of wireless Internet
Revenue increased by 24%
Conversion rate increased by 46%
The average bill increased by 11%
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Online clothing store
Sales increased by +34% (for 3 months of cooperation). And +84% for the year.
The average bill increased by 92%.
Sales department expanded from 1 to 3 managers
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Providing educational services in business
Sales department expanded from 1 to 3 managers
Conversion rate increased by 46%
The average bill increased by 15%.
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Get a free consultation
Don’t waste time with trial-and-error hiring. Bring in the experts at Epic Sale. We’ve built recruitment systems for dozens of companies and know how to transform hiring from chaotic to consistent, with predictable results.
During your free consultation, we’ll conduct a rapid assessment of your current sales situation and identify growth potential. You’ll walk away with specific, actionable recommendations—even if you decide not to launch a full project.
Your HR handles daily operations. We design the system that makes them many times more effective. Think of it as the difference between a driver and a car designer. We build the recruitment “engine” they’ll run.
Smaller businesses need it most. Every bad hire is costly, and resources for trial and error are limited.
What if our industry is very specific? We’ve worked with industries from IT to manufacturing. Your specific requirements are factored into both candidate search methods and evaluation criteria.
Yes — that’s the whole point. We transfer knowledge, tools, and processes to your team, and offer support if needed.
Our consultants are ready to review your processes and highlight where you’re losing money. Just click the button on your screen, leave your number, and we’ll call you.
During your free consultation, you’ll discover:
– 3 key reasons why your team is losing clients
– What’s holding you back from higher earnings right now
– Which solutions you should prioritise first